What if contracts are changed to electronic documents?
The case of large construction company A Sales: 1 trillion and 370 billion yen Employees: 8800 persons
Stamp costs of more than 230 million yen per year were saved
and the time required for contract procedures was
reduced from 45 minutes to 10 minutes.
Using electronic documents for contract documents saved total stamp costs of more than 230 million yen per year at the subcontractors. Also, concluding contracts is more efficiently handled, and the total working hours were reduced by 13, 800 hours per year.
For more details of the above, visit the web site at http://www.construction-ec.com/ Service Name: CECTRUST Electronic Contract Service For further information on the service contact Construction-ec.com Co., Ltd. Note that electronic signatures and certificates from a certificate authority were used in the above case.
The case of large communications company C Sales: 240 billion yen Employees: 5400 persons
Introducing electronic documents into group businesses con- tributed to reducing overall costs in consolidated accounting.

Using electronic documents for contracts with group businesses reduced stamp costs by more than 14 million yen per year and, consequently, contributed to reducing overall costs in consolidated accounting. Also, working hours for contracts were reduced by 5000 hours per year. Using electronic documents for signed acknowledgements of debt in the future is being considered.
Electronic documents are welcomed in areas other than contracts.
Minutes of board meetings

As the number of board members outside the company increases, it is difficult to convene a board meeting with all the members present because of problems with scheduling and travel costs. In a situation like this, resolutions by document using electromagnetic records can reduce administrative costs.

Some stamp duties for contract documents on unit contracts
Greater than 500 million yen and less than or equal to 1 billion yen=
Greater than 1 billion yen and less than or equal to 50 billion yen=
Greater than 50 billion yen=
The table above shows instances of Number 2; contract document on unit contracts where the amount of the contract is greater than or equal to 5 million yen. For more details, visit the National Tax Agency Web site (http://www.nta.go.jp/shiraberu/ippanjoho/pamph/inshi/pdf/5020-18.pdf/)


What if documents that must be stored by law are changed to electronic documents?
The case of hospital D The average number of outpatients: 720 patients per day The number of diagnosis and treatment departments: 15
Using electronic documents reduced storage space by 300 square meters and cut the time for searching and browsing medical records.
Making about 1700 medical records per day electronically available as image data reduced storage space by about 300 square meters. Also, it is no longer required to carry medical records of patients who are examined by a number of departments and this leads to a reduction in the time required to search and browse information.

This computerization of data was also applied to insurance card data and reports on examinations of subcontracts.

Any documents on medical examinations, such as insurance card data, reports on examinations of subcontracts, reports on the interpretation of radiograms for images, and questionnaires from the first visits, were made electronically available as image data. This led to further improvements in operational efficiency.
For more details, visit the Web site at http://www.karteviewer.com/ System Name: Medical Records Viewer System For further information on the service contact Keiyo Electronic Industries. Note that electronic signatures and certificates from a certificate authority were used in the above case.
Electronic documents are also effective in operations requiring a final decision.
Operations requiring a final decision were streamlined, and the safety of stored drawings were ensured.

Instead of stamping drawings created by CAD, electronic signatures are attached. As a result, printing and stamping large drawings are no longer required. Also, search time can be cut down because drawings are managed using electronic data. Furthermore, concerns about defacing, and losing drawings when reusing have been eliminated.