Make a difference with Electronic Documents Under dynamically changing economic conditions, enterprises require efficiency in business operations. The digital environment of offices appears to have improved as personal computers were issued to all employees and an internal information system was implemented. However, tons of paper documents remain on desks. As enterprises throughout the world run about in confusion, the time has come to check the offices once again. A difference in management strength could be found in the piles of paper documents. Electronic Documents Computerized documents such as PDF files. Because documents that must be stored by law should ensure authenticity (identification of the author and not falsified) and originality, electronic signatures and time stamps are attached.

Reducing stamp costs Stamp costs can be reduced because contracts with electronic documents are exempt from the stamp duty. Stamp duty exemption Statements that any documents created by electromagnetic record are exempt from stamp duty can be found in such documents as the National Diet Answer Number 9 House of Councilors Inter- pellation 162 Number 9 (March 15, 2005) and Zeimu Tsuushin (May 14, 2001). Saving storage space Documents, such as order forms, price quotations, and invoices, must be stored as stipulated by corporation tax law or the ordinances of enforcement of income tax. For those documents, storing the data in electronic form can save storage space because digitalized data under the rules of the electronic document law are, in principle, permitted Efficiency of business operations Because electronic documents make searching, browsing, and delivery easy, efficiency in business operations, such as speeding up cross-sectional operations and the smooth running of communications with business partners, is possible. Compliance Unify management of access to electronic documents to reinforce internal control. Also, attaching electronic signatures and time stamps to electronic documents allows the storage of data and the ensuring of authenticity and originality.

Electronic signatures

An electronic document with the principal�Es electronic signature that satisfies certain conditions is presumed authentic as is a document with a handwritten signature and a seal (Electronic Signature Law Article 3).